These certainly aren't apps for everyone, but ideally they should be apps for anyone. While not essential, helpful tips, tutorials, and an inoffensive interface make the best email parsers a little more pleasant to use. Specialized tools like email parsers are often built with a technical end user in mind-which means many apps skimp on things like onboarding and a nice user interface. The best ones, though, can send data to the other applications you already use. That way, your receipts can be sent straight to your accounting software, or your new clients' contact details can be added to your CRM and mailing list automatically. Some people are going to want to download a spreadsheet every now and then, and most of the apps in this category offer that. The more varied the data is presented, the harder setup will be. ![]() They're still powerful, extremely customizable apps, and familiarity with features like regex and basic data processing will go a long way toward making your experience less overwhelming, even with the easiest apps to use. It also helps a lot if you're trying to scrape data that comes in the same format every time. Email scraping services mean you don't have to, so the best ones need to be user-friendly-or at least as user-friendly as an email parser can be. You could, with enough time or resources, build custom scripts to do this job for you. They're easy, or at least manageable, to set up. This can be done using custom rules, using templates offered by the app itself, by automatically scanning all incoming emails for particular data, or in some cases, using AI models to detect relevant information. Accuracy is important here as you need your email parser to reliably grab the data you want every time. They extract specific information from your email and its attachments. ![]() The best email parsing apps meet the following criteria (and some go above and beyond). I've been testing and reviewing automation software for over a decade, so I have a lot of experience evaluating apps like this. There are only a dozen or so true email parsers available, so I tested every one I could get my hands on and selected the best. For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog. ![]() We're never paid for placement in our articles from any app or for links to any site-we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. We spend dozens of hours researching and testing apps, using each app as it's intended to be used and evaluating it against the criteria we set for the category. Parseur for advanced users and for parsing email attachmentsĪll of our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software. Mailparser for quickly setting up powerful email parsing rulesĮmail Parser by Zapier for an entry-level parser for Zapier usersĮmail Parser for a native Windows email parsing tool They haven't been yet, so the apps on this list are still the best way to pull important data from your inbox-but by the time I update this list next year, it could be a totally different story. ![]() They're one of the many categories of apps that I think is going to be seriously disrupted by AI tools. Right now, though, these tools are in a weird place. These tools do the work for you, grabbing information from your inbox and organizing it in such a way that other apps can make use of it. This is where email parsing tools come in. While you could manually copy all that information over, especially if there are only a handful of relevant emails, it's still an annoying bit of work-and definitely doesn't scale to dozens or even hundreds of emails a day. Receipts are more useful in your bookkeeping software, for example. But you can't do much with this data if it stays buried deep in your inbox among the newsletters, shipping notifications, and spam.
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